Wednesday, 9 April 2014

Applications Closed: Job Opportunity at RSGS: Temporary Office Assistant

APPLICATIONS FOR THIS POSITION ARE NOW CLOSED

We're looking for a Temporary Office Assistant to join our small team at our Perth HQ for three months, full time. See the details of Main Duties, Specific Tasks and Person Specification below.

Please send your CV and Cover Letter detailing your suitability for the role to Mike Robinson at mike.robinson@rsgs.org

Main Duties
·        Responding to telephone, postal and e-mail enquiries
·        Welcoming visitors and answering door enquiries
·        Co-ordinating volunteer rota
·        Managing meeting room bookings
·        Diary management for office and CEO
·        Helping set up for meetings, events & room hire
·        General administrative duties including filing, typing, correspondence and record keeping
·        Maintaining membership database and producing membership cards
·        Issuing papers and minute taking for Board Meetings and other committees


Specific Tasks & Responsibilities
·        First point of contact for membership, groups and general enquiries
·        Administration and co-ordination of Membership records, & correspondence
·        Maintaining central computer and physical filing system

Person Specification


Skills/Aptitude
Essential
Desirable
Good verbal & written communication skills
Numeracy
Computer literacy (Microsoft Office)
Experience of database software (Access)
Flexible attitude to work
Good customer focus
Administrative experience
Experience of working in a small team or for a charity
Good at dealing with public, polite manner
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Temporary Full Time position for 3 Months. Salary £12,000 - £16,000. Normal working days Monday - Friday 9am - 5pm, though some flexibility may be required for specific events.